They Go Phishing
It can all start with a simple call asking for the model numbers of your copy and print equipment.
Typically they will make their first call to your office to ask for the model numbers of your copy and print equipment. Later, they will call back, appearing to have a knowledge of your company’s office equipment and supply needs. In many cases, they will pretend to be with the company you bought your office equipment from, making them seem trustworthy.
They pressure you to buy right NOW.
They will often tell you that you need to lock in your pricing today and try to pressure you into acting fast or committing to buy from them on the spot. The truth is, they know if they let you think about it or call them back, they will never make a sale. A real vendor wouldn’t do that.
They often forget their manners.
A toner pirate will try to sound as official as possible, but if you question them or ask for more details, they can very quickly become impatient, pushy and rude.
Nope, just trying to take advantage of you.
These scammers sell their toners at extremely inflated prices. Generally, they will try to sell toners for $400, $500 and sometimes even $600 each. Wow! Those must be really nice toners. In reality they are hoping to trick someone who doesn’t know how much they should cost into agreeing to buy them.
Here’s how to protect your business:
Don’t Get Tricked
Think you might be on the phone with a scammer?
If you think you might be on the phone with a scammer, simply tell them that you will call them right back. Don’t call them back on a number they give you, instead call your equipment provider directly on their main line.
Train Your Staff
Knowledge is power.
It’s a good idea to train new and existing employees and volunteers on how to respond to telemarketers. Advise employees who are not authorized to order supplies and service to say, “I’m not authorized to place orders.” And have them avoid giving out the model numbers of your printing equipment over the phone.
Don’t Feel Obligated
And know your rights.
If you receive supplies or bills for products you didn’t order, don’t pay, and don’t return the unordered merchandise. It is illegal for a seller to send you bills for unordered merchandise.
Find a Good Vendor
You know and trust.
Only purchase from providers you know and trust. Authorized purchasers should be skeptical of “cold” or unsolicited calls and should not give out information on office equipment. They should feel comfortable saying “no” to high pressure sales tactics. Legitimate companies will probably not pressure you into making a snap decision.