Document Management is the capture, storage and retrieval of documents. While every organization does this in one way or another, this process is not always done in the most efficient, secure way. This can lead to lost documents, wasted hours manually filing or searching for documents, and wasted office space. Unlike a filing cabinet, DocuWare’s Document Management system securely stores your documents into electronic folders that can be indexed and searched by many criteria such as customer name and invoice number.
Key Benefits of DocuWare
Reduced Storage Space & Printing Costs
For all businesses, there are expenses associated with the creation and storage of paper files. There are costs associated with printing documents, furnishing filing cabinets, finding a place to store those filing cabinets and paying someone to file the documents. DocuWare can greatly reduce these costs.
Easy Retrieval with Improved Indexing and Searching
With DocuWare, less time is spent locating documents because they can be retrieved by a search in a matter of seconds without so much as leaving your desk! Paper-based documents are often lost or misfiled – never to be seen again.
Improved Document Distribution, Internal Operations & Customer Satisfaction
Digital imaging makes it easy to share documents electronically with co-workers and clients via email, over the network, or over the web. Drastically reduce response time by removing the typical delay associated with paper files such as filing, printing, sorting, folding, faxing and mailing. Doing this can improve workflow and give your organization a competitive edge!
Improved Security & Disaster Recovery
DocuWare allows for more control over sensitive documents by determining an individual’s ability to access, view, or modify a document. You can also easily back up your important documents, providing fail-safe archives for effective disaster recovery. Your organization will be better protected from security breaches and disasters such as fire, floods and earthquakes.